Marketing automation built for dental practices: online booking that converts, recall sequences that actually get patients back in, and a review engine that dominates local search.
Most practices don't need more new patients — they need to retain the ones they have and recall the ones who lapsed. Manual follow-up can't keep up.
Postcards and one-off calls don't work anymore. Patients who miss their 6-month cleaning disappear for 2+ years — or forever.
Your front desk is on hold with United Healthcare instead of helping the patient in the lobby. Every hour spent on verification is revenue that walks out the door.
A cancel at 9 AM means a $400 hole you can't fill by 10. Without a smart waitlist and reactivation flow, that chair stays empty.
Plugged into your PMS. Zero disruption to your clinical workflow. Your front desk gets their day back.
Patients book cleanings, consults, and new-patient visits online 24/7. Intake forms, insurance cards, and medical history captured before they walk in.
Every patient gets the right recall touch at the right time — text, email, and voicemail drops timed to their last visit. Patients who haven't been seen in 18+ months get a warm reactivation sequence.
Smart multi-channel confirmations with easy reschedule links. Auto-fill the waitlist when someone cancels so that chair never goes dark.
Text review request 30 minutes after checkout — while the smile is still fresh. Most practices we work with triple their review count in 6 months.
The moment a new patient books: automated welcome email, forms, what-to-expect video, and a reminder to bring ID + insurance. Show up to day one prepared.
Patients who walked out with a $3,000 treatment plan and didn't book? Auto-followed up over 90 days with reminders, financing options, and a direct booking link.
“Our hygiene book was 60% full. Eight weeks after Montano Media plugged in the recall automation, we're at 95% and our hygienists are fully booked six weeks out. My front desk has their life back.”
Yes — Dentrix, Eaglesoft, Open Dental, Curve, Denticon, Carestream, and others. We pull appointment, recall, and treatment plan data in real time.
End-to-end. HIPAA-compliant messaging, storage, and BAAs on every integration. We'll share our compliance documentation on the call.
No. The automations run in the background of what they already use. They'll notice three things: fewer confirmation calls, more patients confirming, and a full schedule.
We don't do real-time eligibility checks, but we automate the collection of insurance info at booking — front-desk ready the night before — and route verification tasks to a VA if you don't have one.
Recall lift shows up in 30-60 days. No-show reduction is immediate. Review flywheel compounds over 6-12 months into real local SEO dominance.
30-minute discovery call. We audit your current recall flow, confirmation process, and review engine — then show you what to fix first.